Employment Opportunities

Executive Assistant to the Vice-President, Research and Programs

The Asia Pacific Foundation of Canada (APF Canada) is looking for a highly organized, self-motivated Executive Assistant to support the Vice-President, Research and Programs. By using your exceptional written and verbal communication skills, you are responsible for managing the administrative and communication functions associated with the office of the Vice-President. This includes maintaining necessary records, assisting with budget formulation and oversight, helping coordinate the research team, helping to manage Foundation grants and awards, and liaising with the office of the Vice-President, Operations and the office of the President as well as other parts of the Foundation. The position is based in Vancouver, B.C.

Major Responsibilities

  • Supporting the Vice-President, Research and Programs on administration: e.g. budget management and oversight, conducting research, minute taking, writing correspondence, calendar management, and expense claim reports.
  • Facilitating flawless communication within the executive team by being proactive and thoroughly following up on all requests.
  • Preparing the Vice-President for all meetings and events by organizing and printing materials in advance.
    • Providing support to the Foundation’s grants applications process and its document management.
    • Preparing reports, letters, and presentations for internal and external use.
    • Providing planning and coordination support to research projects and special events.
  • Performing basic office administrative duties including phone calls, mail, stationery ordering, magazine/publications distribution, and supporting other administrative assistants as needed
    • Other duties as assigned in support of APF Canada

Desired Skills and Abilities

  • Excellent computer skills including proficiency in MS Office and Excel. Good understanding of Adobe Acrobat, InDesign, Photoshop, and Raiser’s Edge Database.
  • Ability to research information and summarize key details.
  • Superior organizational, time management and multi-tasking ability.
  • Persuasive and accurate written and verbal communication skills.
  • A “team player” who is positive, proactive, personable and willing to pitch in as needed.
  • Exceptionally detail orientated and organized.
  • Displays tact, professionalism and is able to work with organizationally sensitive projects ensuring confidentiality and respect of sensitive organizational.

Education and Experience

  • 5-plus years' experience supporting multiple executives, in a professional, fast-paced and deadline-driven environment.
  • Undergraduate degree in related field degree in business administration or equivalent in related subject area OR an equivalent combination of experience, education and training.
  • Previous work experience in governments, think-tanks, policy advocacy groups is an asset.
  • Project management experience is an asset.

If you are interested in this position and have the required education and experience, please send a letter of interest, CV, and your salary expectation to Asia Pacific Foundation of Canada by email to jobs@asiapacific.ca not later than August 10, 2018.

Only short-listed candidates will be contacted.  Thank you.

Call for Proposals: Event Partner for "MSME Training Session" for Micro, Small, and Medium Entrepreneurs (MSMEs) in the Philippines (APEC-Canada Growing Business Partnership)

The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada's relations with Asia. Our mission is to be Canada's catalyst for engagement with Asia and Asia's bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia with a focus on expanding economic relations through trade, investment and innovation; promoting Canada's expertise in offering solutions to Asia's climate change, energy, food security and natural resource management challenges; building Asia skills and competencies among Canadians, including young Canadians; and, improving Canadians' general understanding of Asia and its growing global influence.

APF Canada is currently implementing the APEC-Canada Growing Business Partnership (the Project) that is funded by Global Affairs Canada (GAC). The ultimate outcome of the Project is to build the potential of micro-, small, and medium-sized enterprises (MSMEs) in developing Asia Pacific Economic Co-operation (APEC) economies to foster sustainable economic growth and poverty reduction. To that end, APF Canada would like to contract with a qualified and experienced organization to partner for a one-day "MSME Training Session" focusing on market access issues entrepreneurs and founders face that will be held in the Philippines in October/November 2018 (TBD).

Please note that proposals are due on July 31 2018.

Background

The Project will take place over four years beginning September 8, 2016 and ending August 30, 2020. The countries supported in this initiative include all APEC developing economies, but specifically target Indonesia, Peru, the Philippines and Vietnam. The focus areas of the Project address key challenges faced by MSMEs and aspiring entrepreneurs from APEC developing economies in the key areas of human capital, social entrepreneurship, market access and technology and innovation, with the cross-cutting themes of gender, youth and environmental sustainability.

APF Canada will be responsible for delivering and disseminating relevant and timely policy research and practical tools that can help beneficiaries – MSMEs and aspiring entrepreneurs from APEC developing economies – and intermediaries – policy makers from APEC developing economies. This will be achieved through the development of several project outputs, including four MSME training sessions over four years

Description of the Training Session and Scope of Work

The purpose of the "MSME Training Session" is to introduce relevant Canadian best practices through presentations by Canadian trainers (provided by APF Canada) on MSME business development in the area of market access to MSMEs in APEC developing economies, focusing on the Philippines. The training session will include a module that will launch an online toolkit (developed by APF Canada) and train MSMEs on its use.

Topics covered must include gender, youth and environmental sustainability components. Working with APF Canada to further conceptualize set-up of the training session is a critical component of the scope of work. The training session will primarily build on APF Canada's 'MSME Human Capital Toolkit,' but will also incorporate other materials including research papers, surveys, and workshops.

The primary language of instruction for the training session will be English.

Scope of the Work

The successful organization will be responsible for the following services:

• Work with APF Canada to further conceptualize set-up of the training session to ensure it fills any critical knowledge gaps in the APEC developing economy region and attracts participants;
• Develop an invitation to the training event, send the invitation to a network of MSMEs in the Philippines, collect RSVPs, provide registration desk at event, and advertise the event widely through existing networks (all with APF Canada oversight);
• Organize and book a venue that can host 100+ participants, including catering, audio visual need, a note taker, photography, and live streaming capabilities.
• Work with APF Canada to develop and organize accompanying training materials, including but not limited to participant guide, trainer guide, PowerPoint slides, etc.; and
• Deliver the one-day training session in English, as well as collect feedback from participants through a survey provided by APF Canada

Audience: 100+ primarily Indonesian micro-, small-, and medium-sized businesses, of which 50% are women-owned enterprises, 50% are young entrepreneurs (defined as aged 35 and under), and 25% micro-enterprises. [1]

Schedule and Timeline

July 31, 2018: Deadline for submission of proposals
August 24, 2018: Appointment of consultant
August 27, 2018: First meeting with APF Canada
September 3, 2018: Initial development for the training sessions – venue/catering/set-up
September 14, 2018: Confirmation of event bookings and advertising/invitation plan
October/November 2018: Delivery of one-day "MSME Training Session

Budget

The total budget cannot exceed C$ 15,000 for the work as described in the scope of services.

APF Canada will make three payment installments – 20% at the start of the consultancy, 40% at the mid-point of the consultancy, and the remaining 40% upon successful completion of consultancy deliverables.

Please include a detailed budget in submission that includes the approximate costs for:
1) Venue (if applicable) 2) Catering 3) Interpretation services 4) Audio Visual services 5) Advertising 6) Staff Time

Content of Submission

Each proposal must include:
• Name of project
• Name of organization making the proposal
• Contact information for the Proponent including: address, phone number, email address, website URL (if applicable)
• Experience and qualification of individual or individuals who will be involved in the project.
• A Work Plan that includes a schedule of project tasks, milestones, sequence of tasks and details concerning implementation and completion dates for each tasks.
• A Detailed Cost Estimate identifying the level of effort and costs associated with the proposed Work Plan
Note: APF Canada is a non-profit research institute. It seeks to obtain the best value for research services provided, and will select the successful bidder on this basis.

Instructions for Proposal Submission

• Proposal must address the requirements listed in the Scope of Work section;
• Proposals may address additional services and/or considerations not specifically referenced in the RFP and may be of potential benefit to the Project;
• Questions regarding the RFP are to be submitted by email only to alisha.clancy@asiapacfic.ca for the APEC-Canada Growing Business Partnership at alisha.clancy@asiapacific.ca. Emails must contain "RFP – MSME Training Session' in the subject line.
• Information shared with a vendor for the purpose of this proposal is confidential.
• The deadline for the submission of the proposal will be on 11.59pm PST July 31st 2018 (PT).

Other Conditions

• APF Canada reserves the rights to negotiate with selected bidders.
• APF Canada reserves the right to waive irregularities and reject any or all bids.
• APF Canada reserves the right to make no award or announce the cancellation of the process at any times.
• All liabilities for the cost of the proposal preparation is the responsibility of the bidder.

[1] There will be overlaps between the women-owned enterprises, young entrepreneurs and micro-enterprise categories.

Call for Proposals: Event Partner for "MSME Training Session" for Micro, Small, and Medium Entrepreneurs (MSMEs) in Indonesia (APEC-Canada Growing Business Partnership)

The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada's relations with Asia. Our mission is to be Canada's catalyst for engagement with Asia and Asia's bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia with a focus on expanding economic relations through trade, investment and innovation; promoting Canada's expertise in offering solutions to Asia's climate change, energy, food security and natural resource management challenges; building Asia skills and competencies among Canadians, including young Canadians; and, improving Canadians' general understanding of Asia and its growing global influence.

APF Canada is currently implementing the APEC-Canada Growing Business Partnership (the Project) that is funded by Global Affairs Canada (GAC). The ultimate outcome of the Project is to build the potential of micro-, small, and medium-sized enterprises (MSMEs) in developing Asia Pacific Economic Co-operation (APEC) economies to foster sustainable economic growth and poverty reduction. To that end, APF Canada would like to contract with a qualified and experienced organization to partner for a one-day "MSME Training Session" focusing on human capital issues entrepreneurs and founders face that will be held in Indonesia in November 2018.

Please note that proposals are due on July 31 2018.

Background

The Project will take place over four years beginning September 8, 2016 and ending August 30, 2020. The countries supported in this initiative include all APEC developing economies, but specifically target Indonesia, Peru, the Philippines and Vietnam. The focus areas of the Project address key challenges faced by MSMEs and aspiring entrepreneurs from APEC developing economies in the key areas of human capital, social entrepreneurship, market access and technology and innovation, with the cross-cutting themes of gender, youth and environmental sustainability.

APF Canada will be responsible for delivering and disseminating relevant and timely policy research and practical tools that can help beneficiaries – MSMEs and aspiring entrepreneurs from APEC developing economies – and intermediaries – policy makers from APEC developing economies. This will be achieved through the development of several project outputs, including four MSME training sessions over four years

Description of the Training Session and Scope of Work

The purpose of the "MSME Training Session" is to introduce relevant Canadian best practices through presentations by Canadian trainers (provided by APF Canada) on MSME business development in the area of human capital to MSMEs in APEC developing economies, focusing on Indonesia. The training session will include a module that will launch an online toolkit (developed by APF Canada) and train MSMEs on its use.

Topics covered must include gender, youth and environmental sustainability components. Working with APF Canada to further conceptualize set-up of the training session is a critical component of the scope of work. The training session will primarily build on APF Canada's 'MSME Human Capital Toolkit,' but will also incorporate other materials including research papers, surveys, and workshops.

The primary language of instruction for the training session will be English and Bahasa. The host will coordinate providing interpretation services for participants at the chosen venue.

Scope of the Work

The successful organization will be responsible for the following services:

• Work with APF Canada to further conceptualize set-up of the training session to ensure it fills any critical knowledge gaps in the APEC developing economy region and attracts participants;
• Develop an invitation to the training event, send the invitation to a network of MSMEs in Indonesia, collect RSVPs, provide registration desk at event, and advertise the event widely through existing networks (all with APF Canada oversight);
• Organize and book a venue that can host 100+ participants, including catering, audio visual need, live interpretation services, a note taker, photography, and live streaming capabilities.
• Work with APF Canada to develop and organize accompanying training materials, including but not limited to participant guide, trainer guide, PowerPoint slides, etc.; and
• Deliver the one-day training session in English and Bahasa, as well as collect feedback from participants through a survey provided by APF Canada

Audience: 100+ primarily Indonesian micro-, small-, and medium-sized businesses, of which 50% are women-owned enterprises, 50% are young entrepreneurs (defined as aged 35 and under), and 25% micro-enterprises. [1]

Schedule and Timeline

July 31, 2018: Deadline for submission of proposals
August 24, 2018: Appointment of consultant
August 27, 2018: First meeting with APF Canada
September 3, 2018: Initial development for the training sessions – venue/catering/set-up
September 14, 2018: Confirmation of event bookings and advertising/invitation plan
November 2018: Delivery of one-day "MSME Training Session"

Budget

The total budget cannot exceed C$ 20,000 for the work as described in the scope of services.

APF Canada will make three payment installments – 20% at the start of the consultancy, 40% at the mid-point of the consultancy, and the remaining 40% upon successful completion of consultancy deliverables.

Please include a detailed budget in submission that includes the approximate costs for:
1) Venue (if applicable) 2) Catering 3) Interpretation services 4) Audio Visual services 5) Advertising 6) Staff Time

Content of Submission

Each proposal must include:

• Name of project
• Name of organization making the proposal
• Contact information for the Proponent including: Address, Phone number, Email address, Website URL (if applicable)
• Experience and qualification of individual or individuals who will be involved in the project.
• A Work Plan that includes a schedule of project tasks, milestones, sequence of tasks and details concerning implementation and completion dates for each tasks.
• A Detailed Cost Estimate identifying the level of effort and costs associated with the proposed Work Plan

Note: APF Canada is a non-profit research institute. It seeks to obtain the best value for research services provided, and will select the successful bidder on this basis.

Instructions for Proposal Submission

• Proposal must address the requirements listed in the Scope of Work section;
• Proposals may address additional services and/or considerations not specifically referenced in the RFP and may be of potential benefit to the Project;
• Questions regarding the RFP are to be submitted by email only to alisha.clancy@asiapacfic.ca for the APEC-Canada Growing Business Partnership at alisha.clancy@asiapacific.ca. Emails must contain "RFP – MSME Training Session' in the subject line.
• Information shared with a vendor for the purpose of this proposal is confidential.
• The deadline for the submission of the proposal will be on 11:59pm PST July 31st 2018 (PT).

Other Conditions

• APF Canada reserves the rights to negotiate with selected bidders.
• APF Canada reserves the right to waive irregularities and reject any or all bids.
• APF Canada reserves the right to make no award or announce the cancellation of the process at any times.
• All liabilities for the cost of the proposal preparation is the responsibility of the bidder.

[1] There will be overlaps between the women-owned enterprises, young entrepreneurs and micro-enterprise categories

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