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Call for Expressions of Interest (EOI), Policy Leadership Activities (Indonesia, Philippines and Viet Nam)

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NOTICE: The deadline of this call for expressions of interest has been extended to 11:59pm (Pacific Time) on May 17, 2024.

Background

The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada’s relations with Asia. APF Canada is currently implementing Phase Two of the APEC-Canada Growing Business Partnership (the Project) funded by Global Affairs Canada (GAC). Phase Two (2022-2026) is a four-year project that aims to improve the inclusive economic growth of micro, small, and medium enterprises (MSMEs), especially those led by women and young women, in six focus economies: Indonesia, Malaysia, Papua New Guinea, the Philippines, Thailand, and Viet Nam. APF Canada, in collaboration with local partners, is responsible for delivering relevant and timely programming to strengthen gender-responsive, inclusive, and sustainable MSME policies and business practices in the selected economies through two streams of activity: (1) Policy Leadership and (2) Capacity Building.

Purpose

APF Canada is seeking a qualified bidder or bidders to implement activities under the project’s Policy Leadership activity stream in Indonesia, the Philippines and Viet Nam. A separate process is being conducted for the Capacity Building activity stream. 

This is an anticipatory process to seek bidders’ expression of interest in the Policy Leadership activities. Bidders are invited to submit an expression of interest for one or all activities listed in the project scope statement document. The proposed outcome of these activities is to improve the effectiveness of gender-responsive and inclusive MSME policies and programming in Indonesia, Philippines and Viet Nam. Policy actors refer to government policymakers, business leaders, research institutes, civil society organizations, and MSME support organizations that create and implement MSME-related policies and/or advocate for improved policy alongside MSMEs.

The RFP process will follow a two-step approach, enabling a comprehensive evaluation of proposals. In the first step, bidders will submit a short expression of interest proposal providing an overview of their previous experience, plans for implementation, and a cost estimate. Shortlisted bidders will proceed to the second step, where they will submit a detailed, full proposal and budget. A finalized version of the project's ultimate and intermediary outcomes will be made available to the shortlisted bidders.

Please note that the expression of interest proposal is due at 11:59pm (PT) on May 17, 2024. 

Anticipatory Budget

Below is a summary of the anticipatory budgets for the Policy Leadership activities. Please note that these budgets are subject to final approval by APF Canada. The final budgets will be determined later by APF Canada during the negotiation with the selected bidder(s).

Policy Leadership ActivityAnticipatory Budget (CAD $)
Regional Policy Brief$8000 to $11,000
Policy Leadership Workshop Series - Indonesia$42,000 to $51,000
Policy Leadership Workshop Series - Philippines$42,000 to $51,000
Policy Leadership Workshop Series - Vietnam$42,000 to $51,000

 

Eligibility

Bidders must fulfill the following criteria: 

  • The bidding organization is a legally registered business, not-for-profit organization, non-governmental, civil society organization, or social enterprise. 
  • The bidder has experience implementing activities in Indonesia, the Philippines, Viet Nam, the Asia-Pacific region, or Canada.   
  • The bidding organization is prepared to comply with Global Affairs Canada’s Terms and Conditions and the Organizational Policies of APF Canada.
  • The bidding organization has staff who are fluent in English to lead the program. Fluency in Bahasa Indonesian, Filipino, and Vietnamese is strongly preferred but not required. 
  • Group proposals shared by multiple bidders are possible if there is a desire to share the scope of work. One bidder must be identified as the lead and point of contact. Each bidder may only apply as the lead and point of contact on one proposal. It is preferred that organizations only participate in one bid.

Instructions to Apply 

In the Expression of Interest stage, APF Canada will shortlist bidders that meet the minimum criteria to pursue a full proposal. 

Expression of Interest Submission Form

  • Interested bidders are required to submit their expression of interest through Microsoft Forms: https://forms.office.com/r/X5PwrDtH2Q
  • In addition to the form submission, bidders are also required to submit the following documents via email to apfcanada-msme@asiapacific.ca:
    • Detailed Response
    • Cost Estimate
    • Any supporting documentation
  • Templates for the detailed response and cost estimate can be found below. 

Reference Documents

Requirements

  • Bidders must address the requirements listed in the Summary Scope of Work section. 
  • Bidders may also address additional services and/or considerations not specifically referenced that may be of potential benefit to the Project. 
  • The Expression of Interest must be completed in English and provide pricing and budgets in Canadian dollars.

Additional Questions

  • Questions may be submitted to the APEC-Canada Growing Business Partnership team at: apfcanada-msme@asiapacific.ca. Emails must contain “Proposal – Policy Leadership Activities” in the subject line.
  • Answers will be posted on our Frequently Asked Questions page for the reference of all EoI applicants. 

Anticipatory Timeline

Milestone Date(s) 
Expression of Interest process opens  April 2, 2024
Expression of Interest deadline May 17, 2024
Notification of results of Expression of Interest by email  June 2024

 

Summary of Evaluation Criteria

Evaluation of the Expression of Interest are based on APF Canada Organizational Procurement policies and are adapted to the following project criteria: 

  • 80% Technical – bidders are evaluated based on their ability to fulfill the scope of work (content of the activity, appropriateness of proposed approach, quality of workplan, alignment with outcomes, etc.)
    • 20%: Experience in managing similar projects.
    • 30%: Proposed approach to delivering the activities selected from the scope of work.
    • 20%: Incorporation of Gender Equality and Social Inclusion policies, practices and protocols.
    • 10%: Incorporation of sustainability policies, practices, and protocols

  • 20% Budget and Price – bid comparisons are evaluated on the prices quoted (in Canadian dollars) for the services required in the scope of work. 

Terms and Conditions

APF Canada is a non-profit organization. It seeks to obtain the best value for services provided and will select the successful bidder on this basis. 

Proposal validity

Bidding Process

  1. APF Canada reserves the right to negotiate with selected bidders.
  2. APF Canada reserves the right to waive irregularities and reject any or all bids.
  3. APF Canada reserves the right to make no award or announce the cancellation of the process at any time.
  4. All liabilities for the cost of proposal preparation are the responsibility of the bidder.

Call for Expressions of Interest (EOI), Capacity Building Activities (Malaysia and Thailand), APEC-Canada Growing Business Partnership

la version française suit

NOTICE: The deadline for this call for expressions of interest has been extended to 11:59pm (Pacific Time) on May 17, 2024.

Background

The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada’s relations with Asia. APF Canada is currently implementing Phase Two of the APEC-Canada Growing Business Partnership (the Project) funded by Global Affairs Canada (GAC). Phase Two (2022-2026) is a four-year project that aims to improve the inclusive economic growth of micro, small, and medium enterprises (MSMEs), especially those led by women and young women, in six focus economies: Indonesia, Malaysia, Papua New Guinea, the Philippines, Thailand, and Viet Nam. APF Canada, in collaboration with local partners, is responsible for delivering relevant and timely programming to strengthen gender-responsive, inclusive, and sustainable MSME policies and business practices in the selected economies through two streams of activity: (1) Policy Leadership and (2) Capacity Building.

Purpose

APF Canada is seeking a qualified bidder or bidders to implement activities under the project’s Capacity Building activity stream in Malaysia and Thailand. A future process will be conducted pertaining to the Capacity Building activity stream activities in Papua New Guinea. A separate process is being conducted for the Policy Leadership activity stream.

This is an anticipatory process to seek bidders’ expression of interest in the Capacity Building activities. Bidders are invited to submit an expression of interest for one or all activities listed in the project scope statement document. The proposed outcome of these activities is to improve gender-responsive and sustainable business management practices among MSME entrepreneurs, especially women and young women, in Malaysia, and Thailand.

The RFP process will follow a two-step approach, enabling a comprehensive evaluation of proposals. In the first step, bidders will submit a short expression of interest proposal providing an overview of their previous experience, plans for implementation, and a cost estimate. Shortlisted bidders will proceed to the second step, where they will submit a detailed, full proposal and budget. A finalized version of the project’s ultimate and intermediary outcomes will be made available to the shortlisted bidders.

Please note that the expression of interest proposal is due at 11:59pm (PT) on May 17, 2024.

Anticipatory Budget

Below is a summary of the anticipatory budgets for the Policy Leadership activities. Please note that these budgets are subject to final approval by APF Canada. The final budgets will be determined later by APF Canada during the negotiation with the selected bidder(s).

Policy Leadership ActivityAnticipatory Budget (CAD $)
Business Management Workshop Series – Malaysia$42,000 to $60,000
Business Management Workshop Series – Thailand$42,000 to $60,000
MSME Mentorship Program – Malaysia$27,000 to $39,000
MSME Mentorship Program – Thailand$27,000 to $39,000
Research Papers – Malaysia (per paper)$17,000 to $21,000
Research Papers – Thailand (per paper)$17,000 to $21,000

 

Eligibility

Bidders must fulfill the following criteria: 

  • The bidding organization is a legally registered business, not-for-profit organization, non-governmental, civil society organization, or social enterprise.For the research papers, institutions and individual researchers who are nationals of APEC economies are eligible to apply.
  • The bidder has experience implementing activities in Malaysia, Thailand, the Asia-Pacific region, or Canada.  
  • The bidding organization is prepared to comply with Global Affairs Canada’s Terms and Conditions and the Organizational Policies of APF Canada.
  • The bidding organization has staff who are fluent in English to lead the program. Fluency in Malay and Thai is strongly preferred but not required.
  • Group proposals shared by multiple bidders are possible if there is a desire to share the scope of work. One bidder must be identified as the lead and point of contact. Each bidder may only apply as the lead and point of contact on one proposal. It is preferred that organizations only participate in one bid.

Instructions to Apply 

In the Expression of Interest stage, APF Canada will shortlist bidders who meet the minimum criteria to pursue a full proposal. 

Expression of Interest Submission Form

  • Interested bidders are required to submit their expression of interest through Microsoft Forms: https://forms.office.com/r/M3HXvBjzf1
  • In addition to the form submission, bidders are also required to submit the following documents via email to apfcanada-msme@asiapacific.ca:
    • Detailed Response
    • Cost Estimate
    • Any Supporting Documentation
  • Templates for the detailed response and cost estimate can be found below.

Reference Documents

Requirements

  • Bidders must address the requirements listed in the Summary Scope of Work section. 
  • Bidders may also address additional services and/or considerations not specifically referenced that may be of potential benefit to the Project. 
  • The Expression of Interest must be completed in English and provide pricing and budgets in Canadian dollars.

Additional Questions

  • Questions may be submitted to the APEC-Canada Growing Business Partnership team at: apfcanada-msme@asiapacific.ca. Emails must contain “Proposal – Capacity Building Activities” in the subject line.
  • Answers will be posted on our Frequently Asked Questions page for the reference of all EoI applicants. 

Anticipatory Timeline

Milestone Date(s) 
Expression of Interest process opens  April 5, 2024
Expression of Interest deadline May 17, 2024
Notification of results of Expression of Interest by email  June 2024

 

Summary of Evaluation Criteria

Evaluation of the Expression of Interest are based on APF Canada Organizational Procurement policies and are adapted to the following project criteria: 

  • 80% Technical – bidders are evaluated based on their ability to fulfill the scope of work (content of the activity, appropriateness of proposed approach, quality of workplan, alignment with outcomes, etc.)
    • 20%: Experience in managing similar projects.
    • 30%: Proposed approach to delivering the activities selected from the scope of work.
    • 20%: Incorporation of Gender Equality and Social Inclusion policies, practices and protocols.
    • 10%: Incorporation of sustainability policies, practices, and protocols

  • 20% Budget and Price – bid comparisons are evaluated on the prices quoted (in Canadian dollars) for the services required in the scope of work. 

Terms and Conditions

APF Canada is a non-profit organization. It seeks to obtain the best value for services provided and will select the successful bidder on this basis. 

Proposal validity

  • Submitted proposals shall be valid for procurement by APF Canada for a period of not less than 90 days after the closing date. 
  • Organizations should be prepared to comply with Global Affairs Canada’s Terms and Conditions and APF Canada’s Organizational Policies, which include:
  •  

Bidding Process

  1. APF Canada reserves the right to negotiate with selected bidders.
  2. APF Canada reserves the right to waive irregularities and reject any or all bids.
  3. APF Canada reserves the right to make no award or announce the cancellation of the process at any time.
  4. All liabilities for the cost of proposal preparation are the responsibility of the bidder.