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Event Partner for “MSME Training Session” for Micro-, Small-, and Medium-sized Entrepreneurs (MSMEs) and Social Enterprises in Peru | (APEC-Canada Growing Business Partnership)

The Asia Pacific Foundation of Canada (APF Canada) is a not-for-profit organization focused on Canada's relations with Asia. Our mission is to be Canada's catalyst for engagement with Asia and Asia's bridge to Canada. APF Canada is dedicated to strengthening ties between Canada and Asia with a focus on expanding economic relations through trade, investment and innovation; promoting Canada's expertise in offering solutions to Asia's climate change, energy, food security and natural resource management challenges; building Asia skills and competencies among Canadians, including young Canadians; and, improving Canadians' general understanding of Asia and its growing global influence.

APF Canada is currently implementing the APEC-Canada Growing Business Partnership (the Project) that is funded by Global Affairs Canada (GAC). The ultimate outcome of the Project is to build the potential of micro-, small, and medium-sized enterprises (MSMEs) in developing Asia Pacific Economic Co-operation (APEC) economies to foster sustainable economic growth and poverty reduction. To that end, APF Canada would like to contract with a qualified and experienced organization to partner for a one-day "MSME Training Session" focusing on challenges social entrepreneurs and founders face that will be held in Peru in September 2019.

Please note that proposals are due on June 28, 2019.

Background
The Project takes place over four years beginning September 8, 2016 and ending August 30, 2020. The countries supported in this initiative include all APEC developing economies, but specifically target Peru, Indonesia, the Philippines and Vietnam. The focus areas of the Project address key challenges faced by MSMEs and aspiring entrepreneurs from APEC developing economies in the key areas of human capital, social entrepreneurship, market access and technology and innovation, with the cross-cutting themes of gender, youth and environmental sustainability.

Description of the Training Session and Scope of Work
The purpose of the "MSME Training Session" is to introduce relevant Canadian best practices through presentations by Canadian trainers (provided by APF Canada) on MSME business development in the area of social entrepreneurship to MSMEs in APEC developing economies, focusing on Peru. The training session will include a module that will launch an online toolkit (developed by APF Canada and successful proposal) and train MSMEs on its use.

Topics covered must include gender, youth, and environmental sustainability. Working with APF Canada to further conceptualize set-up of the training session is a critical component of the scope of work. The training session will primarily build on APF Canada's 'MSME Social Entrepreneurship Toolkit,' but will also incorporate other materials including research papers, surveys, and workshops.

The primary language of instruction for the training session will be Spanish and English. The host will coordinate providing interpretation services for participants at the chosen venue.

Scope of the work
The successful organization will be responsible for the following services:

  • Work with APF Canada to further conceptualize set-up of the training session to ensure it fills any critical knowledge gaps in the APEC developing economy region and attracts participants;
  • Develop an invitation to the training event, send the invitation to a network of MSMEs in Peru, collect RSVPs, provide registration desk at event, and advertise the event widely through existing networks (all with APF Canada oversight);
  • Organize and book a venue that can host 100+ participants, including catering, audio visual need, live interpretation services, a note taker, photography, and live streaming capabilities.
  • Assist in promoting the event and online toolkit in Peru to MSMEs and entrepreneurs through existing networks and partners;
  • Work with APF Canada to develop and organize accompanying training materials, including but not limited to online toolkit, participant guide, trainer guide, PowerPoint slides, etc.; and
  • Deliver the one-day training session in English and Spanish, as well as collect feedback from participants through a survey provided by APF Canada

Audience: 100+ primarily micro-, small-, and medium-sized businesses and social enterprises, of which 50% are women-owned enterprises, 50% are young entrepreneurs (defined as aged 35 and under), and 25% micro-enterprises. (There will be overlaps between the women-owned enterprises, young entrepreneurs and micro-enterprise categories.)

Available Budget
The proposal submissions should aim to work within a $20,000 CAD budget inclusive of staff time, online toolkit input and consultation, venue costs, catering, interpreters and translation equipment, audio visual equipment, training materials and advertising.
Please provide a detailed budget with submission including any applicable taxes and preferred currency of payment.

Content of submission
Each proposal must include:

  • Name of project
  • Name of organization making the proposal
  • Contact information for the Proponent including: Address, Phone number, Email address, Website URL (if applicable)
  • Experience and qualification of individual or individuals who will be involved in the project. (short resume of lead on proposal)
  • A Work Plan that includes a schedule of project tasks, milestones, sequence of tasks and details concerning implementation and completion dates for each task.
  • A Detailed Cost Estimate identifying the level of effort and costs associated with the proposed Work Plan. Ensure this includes staff time (working on toolkit presentation included), venue, catering, audio visual, interpretation, event materials, advertising, and any other items associated with the proposal.

Note: APF Canada is a non-profit research institute. It seeks to obtain the best value for research services provided, and will select the successful bidder on this basis.

Instructions for Proposal Submission

  • Proposal must address the requirements listed in the Scope of Work section;
  • Proposals may address additional services and/or considerations not specifically referenced in the RFP and may be of potential benefit to the Project;
  • Questions regarding the RFP are to be submitted by email only to alisha.clancy@asiapacfic.ca for the APEC-Canada Growing Business Partnership at alisha.clancy@asiapacific.ca. Emails must contain "RFP – MSME Training Session' in the subject line.
  • Information shared with a vendor for the purpose of this proposal is confidential.

Other conditions

  • APF Canada reserves the rights to negotiate with selected bidders.
  • APF Canada reserves the right to waive irregularities and reject any or all bids.
  • APF Canada reserves the right to make no award or announce the cancellation of the process at any times.
  • All liabilities for the cost of the proposal preparation is the responsibility of the bidder.
Call for Applications: Asia Pacific Youth Council 2019-20

The Asia Pacific Foundation of Canada (APF Canada) is accepting applications for its 2019-2020 Asia Pacific Youth Council. The Youth Council is a collaboration of young Canadians (post-secondary students and young professionals) in the Vancouver area who are committed to raising awareness among their peers about contemporary Asia and its growing importance to Canada. Council members serve in a volunteer capacity for a term of one year, and are responsible for planning and delivering events and programs. The next term will begin in July 2019.

APF Canada is a not-for-profit organization and a leader in research and analysis on Canada-Asia relations. It is known for its annual national opinion polls of Canadian attitudes on Asia; its research into trade, investment, and innovation between Canada and Asia; its coverage of current events in Asia and their implications for Canada; and, for its commitment to building Asia competence – the knowledge, skills, and experience that Canadians will need to effectively engage partners in or from Asia.

For more information, see www.asiapacific.ca and www.asiapacific.ca/about-us/youth-council. For information about APF Canada’s other recent youth engagement initiatives, see www.asiapacific.ca/theme/education.

We are currently seeking applications for the following APYC positions:

  • Director of Arts and Culture Programming (up to three positions)
  • Director of Global Careers (Talk to Me about Asia discussion(s), Mentorship Program) (up to two positions)
  • Director of Student Election Watch Programming (up to two positions)
  • Director of Entrepreneurship and Asia Pacific Business (up to two positions)
  • Director of Communication and Outreach (one position)
  • Director of Finance and Sponsorship (one position)

More detailed position descriptions can be found below.

Benefits to Council Members:

  • Professional development and mentorship related to one’s role on the Youth Council (communication, events organization and management, career planning, etc.).
  • Experience collaborating with peers and APF Canada staff in carrying out high-quality initiatives that advance the APYC’s and APF Canada’s mandates.
  • Development of leadership and communication capacity in advocating for a more informed and robust Canada-Asia relationship.
  • Connecting with APF Canada staff and its wider network, including through invitations to select events.

General Qualifications:

  • Undergraduate or graduate (master’s-level) students or recent graduates (graduation no more than three years prior to application date). Exceptional senior high-school students will also be considered.
  • Demonstrated interest in contemporary Asia through course work or extra-curricular activities.
  • Demonstrated commitment to working as a team to deliver results.
  • Previous role in student leadership, event organizing, or work experience a plus.
  • Physically located in the Greater Vancouver Area.
  • Ability to commit to a full year, from July 2019 – June 2020, approximately 15 hours per month (on average).

Primary Responsibilities:

  1. Carry out responsibilities specific to one’s role.
  2. Participate in monthly council meetings.
  3. Assist other Council members, as needed, including ongoing outreach and promotional support.
  4. Represent APF Canada and APYC in a professional manner.

How to Apply:

  • Link: https://forms.gle/BRyovKvHev1LYRvx6
  • Applications must be received by Sunday, June 16, at 11:59 pm PST.
  • Cover letter should address the applicant’s main interests and experience with Asia, and clearly state what they hope to gain from serving on the Asia Pacific Youth Council. Cover letter can be addressed to APYC Selection Committee.
  • Clearly indicate your choice of position in your cover letter. An applicant can apply to two positions maximum. If you are applying for two positions, please indicate your first preference.
  • Questions can be directed to Ms. Zining Wang at zining.wang@asiapacific.ca.

Position Descriptions:

Director of Arts and Culture Programming (up to three positions)

The Director(s) of Arts and Culture Programming will work with APF Canada’s communications staff in planning and organizing three events that are part of its Floor 9 Salon Series, a showcase of local and visiting artists with connections to the Asia Pacific.

Responsibilities:

  • Work with APF Canada and other Youth Council members staff to identify potential speakers and performers and help manage day-of event delivery.
  • Create strategic marketing and communications plans and budgets for events, including event promotion, registration confirmations, and pre- and post-event correspondence with speakers and participants.
  • Establish linkages with Vancouver-area organizations and individuals focused on arts and culture programming.

Qualifications:

  • Demonstrated interest in and knowledge of art and/or cultural heritage and performance through courses, work experience, or extra-curricular activities.
  • Knowledge and connections with the local arts communities an asset.
  • Excellent written and verbal communication skills and a demonstrated ability to work collegially and collaboratively.
  • Excellent organizational and interpersonal skills, ability to present oneself professionally and to conduct different levels communications with stakeholders, team members, and students.

Director of Asian Election Watches (up to two positions)

The Director(s) of Asian Election Watches will work alongside APF Canada’s research staff in planning and administering 1-2 student election watches (not concurrently). Election watches generally take place over the course of two months, and engage local students and young professionals in monitoring media coverage of elections in Asia. Election watch team members receive a short training in using social media for professional purposes, attend weekly/biweekly meetings, and produce social media posts and other written products to inform the Canadian public.

Responsibilities:

  • Assist with creating background reading and media lists for election watch participants. Help organize meetings and work plans.
  • Help promote election watch and assist with selection process.
  • Attend election watch meetings (weekly or biweekly), take meeting notes, and manage communication.

Qualifications:

  • Demonstrated knowledge of politics, elections, international relations, journalism, and/or related areas.
  • Excellent written and verbal communication skills a must.
  • Previous experience using social media for professional purposes an asset.
  • Demonstrated ability to work collegially and collaboratively.

Excellent organizational and interpersonal skills, ability to present oneself professionally and to conduct different levels communications with stakeholders, team members, and students.

Director(s) of Global Careers (‘Talk to Me about Asia’ Discussion(s), Mentorship Program) (up to two positions)

The Director(s) of Global Careers will work with APF Canada in helping Canadian students and young professionals think about to build their Asia competence – the knowledge and skills that will help make them effective when engaging with Asia. The Director(s) will build on two related Youth Council initiatives offered in previous years: 1) the Talk to Me About Asia discussion(s) on how youth can prepare for Asia-related career opportunities; and 2) a mentorship program that matches students with mid-career professionals in Asia-related careers.

Responsibilities:

  • Work with APF Canada and other Youth Council members staff to conceptualize, plan, and deliver Talk to Me about Asia discussions/events, including identifying potential speakers and helping to manage day-of event delivery.
  • Oversee Youth Council’s mentorship program, including promotion and recruitment of mentors and mentees, organizing orientation session, maintaining occasional communication with mentors/mentees, and conducting final assessment (written or in person) with mentees.

Qualifications:

  • Interest in human resources or career/skills development and the development global competencies.
  • Previous experience in student leadership and organizing events and initiatives a plus.
  • Excellent written and verbal communication skills a must.
  • Demonstrated ability to work collegially and collaboratively.
  • Excellent organizational and interpersonal skills, ability to present oneself professionally and to conduct different levels communications with stakeholders, team members, and students.

Director of Entrepreneurship and Asia Pacific Business (up to two positions)

The Director(s) of Entrepreneurship and Asia Pacific Business will work closely with APF Canada in developing a new area of youth programming, focused on how local youth can identify opportunities in key Asian markets and build the knowledge and skill set required to succeed in those markets.

Responsibilities:

  • Work with APF Canada staff and other Youth Council members to conceptualize, plan, and deliver new programs focus on entrepreneurship and Asia Pacific businesses.
  • Create strategic marketing and communications plans and budgets for events, including promotion, registration confirmations, and follow up with speakers and participants.
  • Establish links with student-oriented clubs, business networks, and other relevant groups and individuals throughout the Greater Vancouver Area.

Qualifications:

  • Demonstrated experience and interest in entrepreneurship, social enterprise, technology, and business through courses or through previous work experience or other extracurricular activities.
  • General knowledge of the business and start-up scenes in Vancouver and Asia a plus.
  • Previous experience with case competitions (participating or organizing) also a plus.
  • Excellent organizational and interpersonal skills, ability to present oneself professionally and to communicate with types of stakeholders, team members, and students.
  • Attention to detail and ability to stick to deadlines a must.

Director of Communication and Outreach (one position)

The Director of Communication and Outreach is responsible for managing the Council’s internal and external communications. S/he will work collaboratively with other Youth Council members in managing communication related to the Council’s events and other initiatives.

Responsibilities:

  • Work with APF Canada graphic designer to create promotional materials for Youth Council events and initiatives.
  • Monitor and update Youth Council’s Facebook, Instagram, and other social media accounts.
  • Oversee internal reporting, including compiling minutes of Council meetings, communicating action items with fellow Council members, and preparing quarterly summaries of Council activities to share with APF Canada.
  • Promote Council initiatives to campuses and clubs in the Greater Vancouver Area.
  • Perform public-speaking duties, as needed, to represent the Youth Council.

Qualifications:

  • Demonstrated strength in written and oral communication through courses (journalism, writing, communication, public speaking, etc.), work experience, and/or extra-curricular activities.
  • Experience using social media for professional purposes a plus.
  • Excellent organizational and interpersonal skills, ability to present oneself professionally and to conduct different levels communications with stakeholders, team members, and students.

Director of Finance and Sponsorship (one position)

The Director of Finance and Sponsorship is responsible for overseeing the Council’s budget, including expense reporting, and working with APF Canada staff to raise funds, as needed, to support the Council’s activities. S/he will also be encouraged to assist with the planning and delivery of the Youth Council’s events and other initiatives.

Responsibilities:

  • Creating financial plans, including producing and monitoring an annual budget.
  • Keep records of all financial transactions up to date.
  • Ensure funds are spent properly.
  • Report regularly to Council members and to APF Canada on financial matters.
  • Prepare and present accounts for end-of-year financial report and audit.
  • Identify sponsorship targets and conduct outreach to potential sponsors.

Qualifications:

  • Background in accounting (e.g., through courses or previous work experience).
  • Previous experience managing project budgets an asset.
  • Excellent organizational and interpersonal skills, ability to present oneself professionally and to conduct different levels communications with stakeholders, team members, and students.

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