The Asia Pacific Foundation of Canada (APF Canada) is looking for a highly organized, self-motivated Executive Assistant to support the Vice-President, Research and Programs. By using your exceptional written and verbal communication skills, you are responsible for managing the administrative and communication functions associated with the office of the Vice-President. This includes maintaining necessary records, assisting with budget formulation and oversight, helping coordinate the research team, helping to manage Foundation grants and awards, and liaising with the office of the Vice-President, Operations and the office of the President as well as other parts of the Foundation. The position is based in Vancouver, B.C.
- Supporting the Vice-President, Research and Programs on administration: e.g. budget management and oversight, conducting research, minute taking, writing correspondence, calendar management, and expense claim reports.
- Facilitating flawless communication within the executive team by being proactive and thoroughly following up on all requests.
- Preparing the Vice-President for all meetings and events by organizing and printing materials in advance.
- Providing support to the Foundation’s grants applications process and its document management.
- Preparing reports, letters, and presentations for internal and external use.
- Providing planning and coordination support to research projects and special events.
- Performing basic office administrative duties including phone calls, mail, stationery ordering, magazine/publications distribution, and supporting other administrative assistants as needed
- Other duties as assigned in support of APF Canada
Desired Skills and Abilities
- Excellent computer skills including proficiency in MS Office and Excel. Good understanding of Adobe Acrobat, InDesign, Photoshop, and Raiser’s Edge Database.
- Ability to research information and summarize key details.
- Superior organizational, time management and multi-tasking ability.
- Persuasive and accurate written and verbal communication skills.
- A “team player” who is positive, proactive, personable and willing to pitch in as needed.
- Exceptionally detail orientated and organized.
- Displays tact, professionalism and is able to work with organizationally sensitive projects ensuring confidentiality and respect of sensitive organizational.
Education and Experience
- 5-plus years' experience supporting multiple executives, in a professional, fast-paced and deadline-driven environment.
- Undergraduate degree in related field degree in business administration or equivalent in related subject area OR an equivalent combination of experience, education and training.
- Previous work experience in governments, think-tanks, policy advocacy groups is an asset.
- Project management experience is an asset.
If you are interested in this position and have the required education and experience, please send a letter of interest, CV, and your salary expectation to Asia Pacific Foundation of Canada by email to email@example.com not later than August 10, 2018.
Only short-listed candidates will be contacted. Thank you.
The Asia Pacific Foundation of Canada (APF Canada) is looking for a Project Specialist – Research, Curriculum, and Youth Programming. This position reports to the Program Manager, Skills & Competencies, and is based in Vancouver, B.C.
- Assisting the Program Manager, Skills & Competencies, in developing curriculum materials, including identifying topics, conducting research, writing drafts, and finding relevant supplemental materials (media, primary documents, etc.);
- Assisting the Program Manager, Skills & Competencies, in developing key performance indicators (KPIs) for Asia-related learning outcomes;
- Collaborating and sometimes leading on occasional youth engagement initiatives;
- Developing proposals and ideas for future education- or youth-related projects;
- Responding to enquiries by phone and email;
- Other duties, as required.
Desired Skills and Abilities
- Qualitative research skills, including experience conducting interviews and focus groups;
- Basic graphic design and data visualization skills for PowerPoint presentations and designing charts and graphs;
- Track record of publishing in various media, including blogs and podcasts;
- Experience convening meetings and other small events;
- Working-level capability (written and oral) in Mandarin or other major Asian language an asset;
- Editing experience, including video and/or audio editing, an asset.
Education and Experience
- Master's degree in social sciences (international relations, international studies, political science, etc.) or humanities (Asian Studies, history, etc.), with a strong record of course work and research on Asian histories and contemporary Asia;
- At least one year of experience developing curriculum materials for elementary and high school;
- Minimum one year of project-related work.
If you are interested in this position and have the required education and experience, please send a letter of interest and CV in one document to Asia Pacific Foundation of Canada by email to firstname.lastname@example.org not later than Friday, August 24, 2018. Please include 'Project Specialist – Research, Curriculum, and Youth Programming' in your subject line.
Asia Pacific Foundation of Canada is committed to employment equity practices and welcomes applications from all qualified candidates with the legal right to work in Canada. Only short-listed candidates will be contacted. Thank you.